How To Add a Contract

Contracts integrate with the State of Illinois' financial system.

1. In the Contracts section, add SAP Contract Number to update an existing contract record. (optional). If blank, a new contract will be created.
2. Select an Award Code.
   1. If code A, B, D-G, or M, select Publication Date (optional).
   2. Add Bulletin Reference Number (optional).
3. Select Travel Indicator.
   1. If Yes, add Travel Amount (optional).
4. Select Fixed Price, Advance Payment, Sub-Contractor Utilization, and Sub-Contractor Discount.
5. Select Class Code and Order Type.
6. Select Per Time.
7. Select Pay Rate (optional).
8. Check the Do not send to SAMS checkbox as necessary.
9. Add Short Description.
10. Add NIGP Code.
11. In the Fiscal Data section, select Fiscal Year in the Amount per Fiscal Year dropdown and add Amount. Click   (the Add icon) to add additional years as necessary.
12. In the Account Assignment section, click Add Line   to add an accounting line. The Accounting Line total must equal the guaranteed minimum amount.
    1. In the pop-up window, select HANA View.
    2. Add Distribution Value.
    3. Add Fund.
       1. If HANA View is FM, select Fund Center and Functional Area in the pop-up window. Add Commitment Item. Select Budget Period.
       2. If HANA View is GM, select Fund Center and Functional Area in the pop-up window. Select Internal Order Number and WBS Element (optional). Select Commitment Item and Budget Period.
13. Click Save.